The Accounts Payable Specialist is responsible for collecting, filing and processing invoices and checking payments for vendors, customers and other third-party companies in a timely and efficient manner.
Supervisory Responsibilities: NO
Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.
Responsible for all accounting work necessary to insure accounts payables are processed in a timely and efficient manner.
Investigate and handle complex payment issues and vendor complaints that have been escalated and require immediate attention. Contact vendors as needed to obtain required paperwork in a timely manner to satisfy SPF Energy’s customer’s documentation requirements.
Ensure all W9 forms are current and on file.
Establish and maintain filing systems to ensure they are current.
Establish and monitor procedures for record keeping. Ensure security, integrity and confidentiality of data.
Design and implement office policies and procedures. Oversee adherence to office policies and procedures. Analyze and monitor internal processes. Implement procedural and policy changes to improve operational efficiencies.
Transfer daily deposits from individual Superpumper store bank accounts to main Superpumper Wells Fargo bank account in the form of a check. Run daily store imports from various systems for payment.
Verify invoices are correct before validation, check date and invoice numbers are assigned. Pull, verify and process weekly check run.
Codes and inputs all incoming mail to be posted to appropriate systems.
Pull weekly McLane invoices to match the ACH draft for the weekly payments.
Verify all beer has been paid with check by receiving invoices with a carbon copy of the check attached.
Verify monthly statements from all vendors have been entered into accounting system for the month and/or paid in full at the time of the statement.
Input and track all monthly maintenance expenses, per store, into an excel spreadsheet. Report data to the Maintenance department to review for budgeting purposes.
Verify attach receipts, and post all Visa, Fleet and Mannitec statements.
Process any outgoing mail for Superpumper and run it through the meter.
Ensure that confidentiality of data collected and stored is maintained.
Provide back up to A/R when needed. Answer phone calls, emails and address any customer issues.
Employee must demonstrate safe work and risk management practices. Communicate and enforce all safety and security issues. Report and process all employee and/or customer incidents or unsafe acts in accordance with SPF Energy’s policy and procedure.
Employee is expected to set priorities and meet deadlines. Employee is responsible for planning and carrying out assignments, resolving conflicts that arise, informing and coordinating with others as expected. Employee is accountable for insuring the technical accuracy of their work and maintaining good working relations, both internal and external to SPF Energy. Self-direction and motivation are also expected.
Must meet performance expectations and complete all duties as assigned.
SKILLS & KNOWLEDGE:
ANY SPECIAL REQUIREMENTS: